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BYLAWS OF THE ANCIENT CITY R/C FLYERS, Inc.
The purpose of this Club shall be to promote and encourage interest and activity in radio control model aviation and all allied sciences for the benefit of all members and interested persons.
Article I: NAME & LOCATION
NAME: Ancient City R/C Flyers, Inc. LOCATION:
Article II: MEMBERSHIP
Membership shall be open to all radio control model aircraft enthusiasts.
2. Prospective members must have a current member sponsor their
application and agree to a 60 day probationary period.
3. Dues and initiation fees are due at the time of application. If for any
reason an application is rejected or withdrawn, dues and fees will be
4. At the first regularly scheduled meeting after the probationary period
has ended, the Club membership will vote to approve new members by secret ballot. A simple majority of members present is required for approval.
Dues and initiation fee of the Club shall be set by the membership with a recommendation from the Executive Board, at the December meeting each year. Change in the dues or fees will require a 2/3 majority vote provided at least twenty-four (24) members are in attendance.
1. Dues are payable January 1st of each year and are due by February 28th.
2. An initiation fee is required of all new members.
3. Dues and fee for membership will be posted on the current membership
4. Dues shall be prorated quarterly for new members.
Any member in good standing may resign his/her membership by giving written
notice to the Club.
Any member that allows their membership to lapse beyond March 1st of any year
shall be terminated and must reapply as any other new member .
Any member, who repeatedly or intentionally violates the Club Safety Rules or
AMA safety guidelines, shall be subject to disciplinary actions, up to and including expulsion from the Club. The individual may be expelled by a two-thirds (2/3) majority vote of the membership if in the officers' determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Bylaws, or the Rules of the AMA, or which is detrimental the Club, the AMA, or to model aviation.
Article III: CATAGORIES of MEMBERSHIP
1. Flying Member: a member who flies radio control model aircraft at the Club flying field must be, and have proof of, current AMA membership.
2. Associate Member: a non Flying Member who chooses not to join the AMA shall enjoy all Club privileges and participate in all Club functions with exception of flying at the Club field, and serving as an elected officer. Also includes members of MAAC.
3. Family Membership: the immediate, dependent, family of a member may be included as members by paying an additional $5.00 over Flying Member dues. Family members shall qualify as voting members.
4. Junior Member: not withstanding Item 3, any person under eighteen (18) years of age, or still a full-time student, may become a Junior Member of the Club. All persons under eighteen (18) years of age must have their parent’s or guardian’s written consent, to become a member. Junior Members shall pay 1/2 Members dues.
5. Honorary Member: the membership may select Honorary Members by a majority vote. The Honorary Member will be afforded all rights and privileges of a Flying Member and no dues are accessed of Honorary Members.
6. Conditional Member: if the cap on Flying Members has been reached, a prospective member may be placed on a waiting list until such time as a slot on the Flying Members list becomes available. At that time and after a favorable vote by the membership, they will then be considered a Flying Member.
First, all requirements of Article II: paragraph A. 1,2,3, QUALIFICATIONS, must be met.
Secondly, Conditional Members will be limited to a maximum of six (6).
Additionally, after the sixty (60) day probationary period has been completed, Conditional Members may then enjoy Flying Member privileges with the exception of voting until their slot becomes available.
7. Any member who fails to maintain current AMA membership shall have flying
privileges at the field suspended and be placed in the Associate Member category.
8. Club membership shall be limited to a maximum of seventy (70) Flying Members.
Article IV: OFFICERS & DUTIES
The elected officers are the “Executive Board” for Club business that requires action outside that which is conducted by the Membership at regular scheduled Club meetings. The Club’s philosophy is that the Membership is responsible for Club business and are the final authorities for all matters pertaining to the affairs of their club.
The elected officers of this Club shall be President, Vice-President, Secretary,
Treasurer and Safety Coordinator.
B. TERM OF OFFICE
Officers serve for a term of one year and are elected at the December meeting by a simple majority of the votes cast at that meeting. (See Article VI, Item B.)
1. President: shall be the executive officer of the Club and shall preside at meetings. He/she will cast the deciding vote in any case where a tie vote is encountered. As a matter of expedience, he/she will have a discretionary spending allotment of up to $100.00 that requires no prior approval from the membership.
2. Vice President: shall assist the president in all matters and shall assume the duties of the president if, for any reason, the president is not able to perform his/her duties.
3. Secretary: shall keep accurate minutes of all regular scheduled meetings. He/she shall maintain an up-to-date membership record of all members. If the Vice President, for any reason, is unable to perform his/her duties, the Secretary shall assist or take over the duties of the Vice President as needed.
4. Treasurer: shall have charge of all Club funds. He/she shall collect dues when they are due and is authorized to pay any and all Club obligations from these funds. He/she shall keep appropriate records of all Club monetary transactions and shall provide a Treasurer’s report at each scheduled meeting.
5. Safety Coordinator: shall provide a communications link between AMA and Clubs in matters related to safety; act as a safety advisor and resource manager for the Club and its members. He/she shall assist AMA in the establishment of a national safety program to reduce accidents/incidents. Develop, promote and encourage a climate of safety awareness within AMA Clubs. He/she shall serve as Chairperson for the Safety Committee and ensuring existing Safety Rules are enforced. This includes processing the grievance forms and following the existing
grievance procedure documented in the by-laws.
E. APPOINTED OFFICERS
The Appointed Officers are the Field Marshall, Newsletter Editor and any Committee Chairman.
2. Editor: shall provide the membership with a monthly newsletter by mail or email. Also provide e-mail copies to other interested parties.
Officer vacancies are to be filled by vote of the remaining officers.
G. REMOVAL of an OFFICER
A motion to remove an officer, for any reason, may be made by any member
at any Club meeting. If there is a Second to that motion, the Secretary will send a
written notice of an “intent to remove” vote to all members at least ten (10) days
prior to said vote. Any member with due cause, may vote an absentee ballot by
mailing it to the Secretary prior to the specified meeting. All absentee ballots will
remain sealed until the all votes are counted at the meeting.
Article V: MEETINGS
A. REGULAR MEETING
1. Shall be held monthly. The membership is to be notify of any changes of time or place via regular Club meeting, e-mail, phone or the newsletter.
Article VI: NOMINATIONS AND ELECTION OF CLUB OFFICERS
Nominations of Club Officers for the coming year will be taken from the floor of
the regularly scheduled November meeting. Any dues paying member can make a nomination for a Club Officer.
Voting will be by secret ballot mailed/e-mailed to the membership prior to the
December monthly meeting. The ballots may then be hand carried or mailed to the December meeting for counting. Provision will be made on the ballot for a write in candidate or candidates should a nominee withdraw their name from consideration or a member desires to vote for someone other than those on the ballot. Members who cannot vote in person may designate a proxy on their ballot to vote their choices for them. Two members of the same family shall not serve as officers at the same time. The elected officers must be current AMA members.
Article VII: MISCELLANEOUS PROVISIONS
1. Motions affecting the business or operation of the Club may be made by any member at any regular meeting of the Club. After discussion by the membership and with a required Second, a vote may be taken to either Pass, Fail or Table the motion for further discussion or thought. A simple majority of the members present is required to Pass a motion.
B. DUES & FEES
No special assessment shall be levied upon the club membership unless it is
approved by two-thirds (2/3) majority of the votes cast. Voting can be by presence
at monthly meeting or by mail in ballots. The members shall be given thirty (30)
days prior notice with an explanation for the assessment.
1. Motions to amend the Club Bylaws may be made at any general meeting of the Club membership. Any Bylaw changes introduced and discussed at one meeting shall not be voted on until the following meeting, provided the members shall have been notified in writing or by e-mail at least five (5) days in advance that the amendments are to be considered. Copies of the proposed amendments shall be provided to all members as part of the notification. Amendments shall be approved by no less than a two-third (2/3) majority of the votes cast at the regular monthly meeting. Mail-in ballots will be made available for those members who request
one and cannot attend the meeting. Those ballots, returned by mail before the next meeting, will be counted as if those persons were present at the meeting.
1. Guests sponsored by a Club member may fly at the Club field three (3) times per year. Members sponsoring guest flyers must accompany all guests to the field and insure that all Club rules are explained and complied with.
2. All flying guests MUST be current AMA members and show proof of such before flying at the Club field.
Article VIII: SAFETY
1. It shall be the duty of all Club members to follow and promote the AMA and Club Safety rules.
2. The Club Safety rules shall be kept and updated. Whenever necessary,
enforcement of said Safety rules shall be the duty of the Safety Coordinator or any elected Officer present.
3. Any member who repeatedly or intentionally violates the Club Safety rules or AMA safety guidelines shall be subject to disciplinary actions, up to and including expulsion from the Club.
ARTICLE IX: DURATION
The duration of this Club shall be perpetual.
ARTICLE X: DISSOLUTION
1. The Club may be dissolved with the approval of a two-thirds (2/3)-majority vote of the total membership.
2. Upon the dissolution of the Club, the Board shall, after paying or making provision for the payment of all of the liabilities of the Club, dispose of all the assets of the Club exclusively for the purposes of the Club in such manner, to the Academy of Model Aeronautics, Inc., or to such other organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or to such other organization with purposes similar to the purposes of this Club, as the Board shall determine. Any of such assets not so disposed of shall be disposed of by the Court of Common Pleas (or similar court) of the county in which the principal address of this Club is then located, exclusively for such purposes and to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE XI: GRIEVANCE PROCEDURE (FLIGHT AND GROUND SAFETY RULES)
1. Purpose: the grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Executive Board (Safety Committee) for its consideration by means of a Grievance Form to be filled out and turned into the Safety Committee Chairman. At least one witness is required to sign the Grievance Form.
2. Safety Committee: The Safety Committee shall use its judgment in carrying out action on the following:
(a) A grievance form (see last page) will be filled out and turned into the Safety Committee Chairman. At least one witness is required.
(b) FIRST VIOLATION
a. Viewpoints of both complainants and accused will be considered.
b. Complainant’s name will be disclosed.
c. If appropriate, a verbal reprimand will be given to the accused by the Safety Committee, and this will be recorded in the Committee files.
(c) SECOND VIOLATION
a. Complainant’s name will be disclosed.
b. The accused has the right to a written rebuttal, to be reviewed by the Committee.
c. If the Committee after a hearing so decides, the flying privileges of the accused will be suspended for thirty (30) days. Written notice of this shall be issued and a copy published in the Club newsletter.
(d) THIRD VIOLATION
a. The Committee will notify the accused in writing and the Club members via the Club newsletter that the Club will vote on the expulsion of the accused at the next meeting.
b. Said expulsion will last for a one-year minimum. (Longer if deemed necessary by the Executive Board).
c. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the membership present at the meeting.
d. Voting will be by secret ballot at a regular monthly meeting.
e. The expelled member may reapply for membership after the expiration of the expulsion time period.
(e) The three actions will not be enforced unless they are accumulated within a two-year period of time.
(f) Any member receiving a Grievance, who directs any retaliation action against the person filing said Grievance, will be subject to immediate expulsion from the Club. This is to include threats, intimidation, physical harm, intentional equipment damage, or any otheraction deemed to be retaliatory by the Executive Board.
Date: ____________________ Time : _______________________
Nature of Violation:
Additional Witnesses (not required):
(Submitted to Safety Committee Chairman)